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Trip planning Coordinator

Part-time position

Hey Future Team Member,

We're a small, passionate team committed to helping people see the world while developing new friendships and a greater cultural understanding. We live for unique experiences, life-changing moments, serendipitous interactions, and the memories made along the way. We’re big on teamwork and supporting one another. We love what we do, and there’s no stopping us from getting it done.

About your role

The Planning Coordinator role is a remote, part-time position (20-25 hours/wk) with the opportunity to come on full-time. Your role is to research, plan, and help launch new trips for FTLO, as well as onboard new suppliers and secure preliminary rates and allocations. Your position is key to the Operations team in laying the foundation of our trip itineraries and our supplier relationships. 

Important notes: 

  • Experience working in operations for a tour operator or destination event company is preferred, and a love for travel is essential.

  • This position is fully remote, but a primary place of residence in EST, GMT, or CET time zones is required. You must have legal authorization to work and be paid in your country of residence.

About you

Nothing makes you happier than putting together amazing itineraries for groups of people. You LOVE researching new destinations, finding hidden gems, and making sure all of the dots connect. You’re comfortable communicating with people from all cultures and don’t mind working odd hours to accommodate different time zones. You live at the intersection of organization and creativity, have an eye for detail, and are always able to find a solution.

Here’s what you'll be doing:

Help with the build-out of new itineraries:

  • Shepherd new trips through the development process and ensure they are launched on time

  • Research options for DMC suppliers, accommodations, activities, transportation, local experts, etc. for all new trips

  • Collaborate with the Experience team to design the best travel experience possible

  • Secure rates and allocations according to pre-established budget and date preferences

  • Prepare preliminary trip itinerary and budget 

  • Collaborate with the Marketing team to ensure new trips are marketed correctly  

  • Onboard and build relationships with new suppliers

  • Assist in due diligence on new local partners


Support operations with ongoing trips:

  • Research and conduct outreach to new suppliers for changes to current trips

  • Implement itinerary changes to improve quality based on customer and Trip Leader feedback

  • Other duties as assigned

You are:

  • Familiar with American hospitality standards

  • Comfortable with spreadsheets, budgets, and business math

  • Entrepreneurial-minded with strong problem-solving skills

  • Extremely detail-oriented and organized

  • An efficient multi-tasker

  • An excellent verbal and written communicator


  • You love travel and the FTLO mission

  • You have an eye for trends and new destinations

  • You have international travel experience

  • Group travel planning or DMC/supplier experience is highly preferred

  • Start-up experience is preferred

  • At least 2-3 years of work experience is required, preferably in a similar role

  • Fluent English required; Spanish and/or Italian fluency highly preferred

  • Permanent residence in EST, GMT, or CET time zone and legal authorization to work and be paid in your country of residence required

To apply, please submit your resume and a short cover letter to with the following subject: AppliPlanning Coordinator - [Full Name]. Applications without a cover letter will not be considered.


We will reach out to qualified candidates. (Resumes that are 2 pages or shorter are preferred).

Thank you!

Equal Opportunity Employer

FTLO Travel is an equal opportunity employer and does not discriminate against race, color, creed, sex, gender, religion, marital status, age, national origin, sexual orientation, or any other consideration made unlawful by federal, state or local laws or ordinances. 


To all recruitment agencies - we do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes. 

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